Senior Accounts Payable Officer (FMG/AT 3)

Key Responsibilities

Technical/Professional: 

• Implements a proper system that ensures timely and accurate bill payments, grants and other related payments; 
• Prepares unpaid bills and commitments;
• Receives and authorizes commitment by AP Journal; 
• Cancels, withdraws, voids, replaces and reprints cheques that have errors;
• Analyzes payment request in respect of authenticity, cash flow and budgetary provision and, where satisfactory, submits to payment clerk for payment; 
• Prepares cheques summary and submits to cashiers; 
• Ensures the payment of all utility bills of behalf of the Ministry; 
• Checks commitment and expense and AP Journal manually by ensuring that all signatures are affixed to invoices and journals and that correct objects are assigned; 
• Checks commitment and expenses by AP Journal for accuracy of figures before authorization; 
• Reviews and signs travel edit report; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills; 
• Excellent interpersonal skills; 
• High level of integrity; 
• Excellent use of own initiative; 
• Excellent teamwork and co-operation. 

Functional: 

• Sound knowledge of accounting techniques, principles and practices; 
• Knowledge of Financial Administration and Audit FAA Act; 
• Ability to review processes and to compare information in order to identify discrepancies and deviating circumstances; 
• Up-to-date and professional knowledge of financial forecasting techniques;
• Comprehensive knowledge of the FAA Act; 
• Excellent knowledge of computer applications; 
• Sound knowledge of the Government accounting procedures; 
• Good analytical and problem-solving skills; 
• Excellent planning and organizing skills; 
• Excellent leadership skill. 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• Asc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• BSc. Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Please note that only shortlisted applicants will be contacted.